Totally see your frustration mate, I'm an awful lot closer than you but still very difficult for me to get back to Motherwell for various reasons.
Don't think it can be too difficult in this day & age to set up video conferencing so that people in your situation can actively take part in these meetings, like you say, it's ok if you have some points to make someone else can raise them on your behalf, but when those points are subsequently discussed, you are left without a voice.
I'm hoping to get up for this meeting on 6/12, but it will depend on being able to get away from work for a few days, it being a Thursday definitely not helpful for me.
Plus side is if can get time off, will be at Pittodrie for the cup game on the 1st